Key West Pride Vendor Guidelines and Application

Saturday, June 28th, 2025, 4 pm – 9 pm. Set-up 1-3 pm.

Producer: The Key West Pride Street fair is presented by the Key West Business Guild (305-294-4603).

Schedule: This one-day street fair will be held on Saturday, June 28th, 2025, from 4-9 pm, in the 700-900 blocks of Duval Street in Key West FL.

Deadline: Applications must be submitted with payment by 5pm on May 26, 2025.

Space: Exhibitor spaces are 10’ x 10’ in size. Multiple spaces are available. Each exhibitor is responsible for tent, table,chairs, etc. Exhibitor MUST remain in their assigned spot, that includes equipment and merchandise. Exhibitors may NOT block any part of the city sidewalks. All structures must fall within the City of Key West safety guidelines and must fit within the assigned space. Exhibitors are expected to follow instructions of Key West Pride Organizers, City Staff, Key West Police Department and Fire Department. No structure may exceed 15’ in height. A tent or appropriate covering is required.

Payment: Payment is due in full of the submission of the application. Payments can be made by credit card, check, or money order. Cash payments accepted in person at Key West Business Guild Office (808 Duval St.). Receipts issued only by request. A $75 late fee will be charged for any application received past the deadline. Returned checks will be subject to a $50 fee.

Cancellations: You may cancel your vendor application at any time prior to 5pm on May 3rd and expect a refund of all fees paid, minus a 25% processing fee. This refund will be paid within two weeks following the event. CANCELLATIONS MADE AFTER 5 P.M. May 3rd WILL NOT BE REFUNDED.

Check-In/Strike: The street will be closed by the City at 7 am, at which time vendor spaces will be marked. Vendors will be given access for set-up from 1-3 pm. Please do NOT arrive before 1 pm. All vehicles must be out of the street fair area by 3 pm. Any assigned spaces not checked-in and occupied by 4 pm on Saturday will be subject to resale by Key West Business Guild with NO refund provided to the original exhibitor. Vendors begin booth breakdown at 9 pm & must be off the street by 11 pm.

Vendor Permits: It is the responsibility of each vendor to obtain any required permits from Florida and/or the City of Key West. Alcohol cannot be sold or distributed during the Key West Pride Street Fair without written permission of the KWBG. FIREARMS, LOADED OR UNLOADED, CONCEALED, OR EXPOSED ARE STRICTLY PROHIBITED AT ANY BOOTH OR AREA.

Taxes: Vendors are solely responsible for calculating and reporting to the appropriate governmental agencies all taxes from the sale of applicable items.

Insurance: All vendors must provide their own insurance and agree to hold harmless the Key West Business Guild against any and all liabilities arising from participation in the street fair.

Power: Electric is not provided, nor is it available on Duval Street. Exhibitors may bring their own generator if it fits within the 10’ x 10’ space and meets the KWFD codes.

Please note: Street Fair occurs during daylight hours.

Noise: As a courtesy to other exhibitors, amplified sound from your booth will be prohibited.

Placement: Key West Business Guild has final determination over the placement of all exhibitors.

Trademarks: Key West Business Guild reserves the right to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of this agreement and will result in expulsion from the Street Fair. INCLUDED: Key West Business Guild, GAY Key West, & Key West Pride.

Right of Refusal: The Key West Business Guild reserves the right to refuse a vendor participation in the street fair should the vendor’s product or message be deemed inappropriate, unacceptable, or not in keeping with the mission of the Key West Business Guild, which is to support and promote Gay Key West.

2025 Key West Pride Vendor Agreement

The applicant understands that Key West Business Guild has legal possession and control of the Fair site during the operation of the street fair, pursuant to approved street closure with the City of Key West. The Applicant further understands that the use granted by Key West Business Guild is a LICENSE TO OCCUPY ONLY and is not coupled with an interest in the property and that Key West Business Guild retains the right to terminate this license to occupy at any time during the Applicant’s use if, in the sole determination of Key West Business Guild, (1) the applicant is found to have falsified any of the statements contained in this application; (2) the

Applicant is found to have changed or added to the use described in this application; (3) the Applicant creates a nuisance to Key West Business Guild, its Licensee and/or its Guests; or (4) the Applicants use of the premises in any other way interferes with the orderly, safe and successful conduct of the Fair.

The applicant further agrees (1) to furnish all equipment, inventory, supplies and personnel necessary to the operation of the space; (2) to be checked-in and occupying the space assigned to them by the start of the street fair or risk being considered a “no-show” – with the tacit understanding that any exhibitor “no-show” will not be eligible for a fee refund and the space subject to resale by Key West Business Guild; (3) vendors may be relocated at the sole discretion of Key West Business Guild; (4) to leave the area clean and clear of refuse, MUST follow all current Key West RECYCLING standards; (5) to sell only the items described in this application and to make no changes without the written consent of Key West Business Guild; (6) to refrain from radio, cable, web, or other transmission of any kind from the site without express written permission of Key West Business Guild; (7) to confine all sales activity to the location assigned by Key West Business Guild; (8) to provide all requested support documentation with the understanding that access to the Fair site will be denied without it; (9) to adhere to the Key West Fire Department Vendor Regulations; (10) to indemnify or hold harmless Key West Business Guild against any and all liabilities arising from the conduct of the operations covered by this Contract.

Furthermore, the applicant is solely responsible for calculating and reporting to the appropriate governmental agencies all taxes arising from the sale of applicable items. Fees are non-transferable, and no booth space may be reassigned or shared with a third party

* By submitting my order below I show that I have read and clearly understand the information contained in this Application and agree to the responsibilities and expectations described in the Vendor Guidelines and Contract, as a participating vendor at the Street Fair.